FS3 and FS7 Forms to be submitted to IRD by 15 February

FS3 and FS7 Forms to be submitted to IRD by 15 February

All employers are obliged to declare all their employees’ wages, salaries, fringe benefits, deductions and maternity fund contributions to the Inland Revenue Department on a yearly basis.

The employer needs to complete accurately two types of forms (FS3s & FS7) with the above information and these are to be submitted to the Inland Revenue Department by the 15th February of each year.

FS3 Form: An FS3 is required to be completed for each employee. On this form the employer is to declare the gross wage of the employee and all the deductions made on the salary.

FS7 Form: An FS7 is required to be completed with the aggregate of all employees’ gross wages and the deductions made on their salaries.  The FS7 figures should tally with the figures of all the FS3s when added together. The FS7 also requires a declaration of the monthly payments made on the FS5s during the calender year.  After the end of each calendar year all employers should receive a barcoded FS7 from the IRD which should be utilised for submission.

Employees’ Tax and Social Security Contributions (SSC) deducted from the employees wages and salaries together with the employer’s share of the SSC and Maternity Fund Contribution are to be declared at the Inland Revenue Department. Late submission of the FS3s and FS7 Forms attracts penalties.

All employees have to be provided with a copy of their FS3 as it might be required for their yearly tax computation.

Download Forms:
  FS3
  Non-barcoded FS7,
  FS5

12 thoughts on “FS3 and FS7 Forms to be submitted to IRD by 15 February

  1. Joseph Mallia

    By how much should an employer deduct tax from the gross wages of an employee for the purpose of completing Form FS3?

    • As I informed Sam on the 27th August 2016, in the event of termination of employment of the employee prior to the 31st December, the FS3 of that calendar year is to be provided to the employee within 7 days of the said termination. Unfortunately if your ex-employer does not see reason then you will have to contact the Labour Office or get in touch with a lawyer of your trust such that they may resolve your issue.

  2. I terminated my employment a couple weeks ago and now my new employer has asked me for the FS3 form or a last payslip from my former employer. Is this normal? Isn’t this information confidential?

    • The new employer has asked for the FS3 of your former employer so he may insert the details into the payroll system so that you do not underpay or overpay tax in 2016. You may decide not to supply this information to your new employer as this is your right. Form the FS3 or the payslip your new employer would know exactly what you were paid by your previous employer. It could happen that during 2016 because you moved jobs you may be undertaxed or overtaxed. Keep in mind that the tax department will work out your taxable income and charge you the tax difference by sending you a bill in 2017. In the event that you overpay tax, the tax department will reimburse you accordingly.

      The choice is yours and feel free to inform your new employer of your wishes, he should not object.

  3. I have terminated my employment and would like my FS3 covering my employment for this year. I requested the Fs3 from my last employer and she told me that I will get it after the end of the year like all the other employees. Is this correct?

    • According to Rule 21 of the Final Settlement System (FSS) Rules, all employees should be provided with an FS3 Form, in the following time frame:
      – if the employee is in employment on the 31st December, the FS3 is to be provided to the employee by the 31st January of the following year or,
      – in the event of termination of employment of the employee prior to the 31st December, the FS3 of that calendar year is to be provided to the employee (or the heirs) within 7 days of the said termination.

      These rules apply to all employees who terminate their employment and apply irrespective as to whether termination might be given by the employee to the employer or by the employer to the employee or in the case of death of an employee.

  4. I am an employer. What part of the employee salary should I include in the Gross Emoluments Box C1 in the FS3 form for 2015? Do I need to include only the Basic wage? Where do I include bonuses and overtime?

    • Box C1 of the FS3 Form for each employee should include the annual employee’s basic salary, government bonuses, allowances, overtime and the like added together.


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